Now Hiring: Parish Accountant for St. Mary Parish

Parish Accountant


The Parish Accountant is responsible for maintaining and managing all financial information of the Parish and School.  The Parish Accountant reports to the Director of Administrative Services and works with the Financial Assistant to implement the accounting functions of St. Mary Congregation as a member of our staff of dynamic disciples of Jesus Christ.


This is a part time 20 hour per week position.  Experience with general ledger, cash handling and financial reporting is a must.  Audit experience and a CPA certification are helpful but not required.  This is the perfect part time job for someone with accounting / bookkeeping experience who wants to grow in faith as a part of our staff.  Full job description below.  

To apply contact Dan Hansen, Director Administrative Services at:


Job Description


Position Title:  Parish Accountant


Supervisor’s Title:  Director of Administrative Services (DAS)


Status:  Part time / Hourly / Non-Exempt (20-25 hours/week)


Job Summary:  The Parish Accountant is responsible for maintaining and managing all financial information of the Parish and School.  The Parish Accountant reports to the Director of Administrative Services and works with the Financial Assistant to implement the accounting functions of St. Mary Congregation.

  • Understands and appreciates that all funds we have come from the generosity of Parish families through the Grace of God.
  • Finds and proposes savings and efficiencies whenever possible.
  • Maintains accurate filing, recordkeeping, and reporting systems for all parish financial matters.  Responsible for the General Ledger & Financial Reporting.
  • Administers cash flow management with purchasing and payment schedules clearly defined.
  • Monitors the collection, counting, recording, depositing, and reconciling of parish and school revenue from all sources.  Performs daily and monthly banking functions (deposits, transfers, ACH) including reconciliations of all accounts.
  • Oversees/directs parishioner volunteers who perform our weekly “Cash Count” of Offertory and parishioner contributions.
  • Acts as a resource to our ministries in all financial matters, from planning to reporting.
  • Responsible for auditing proper coding of expenses.
  • Parish contact with financial institutions in collaboration with the DAS.
  • Ensures internal controls consistent with Archdiocesan policies.
  • Provides accurate, timely reports to the DAS and department heads; with some additional reports created as needed during the parish budget cycle.


Payroll/HR Support

  • Completes payroll and manages onboarding/terminations, etc. using PayChex Flex.
  • Performs Employee benefit management (insurance, pensions, salary changes).
  • Collaborates with the DAS on compensation, benefits, and financial processes.
  • Annual tax form preparation/distribution (vendor 1099’s; employee W-2’s; 1095-C; etc.).


Knowledge, Skills, and Abilities:


K:  Knowledge

  • A dynamic Catholic faith.  We desire someone whose relationship with Jesus is active and personal.
  • Bachelor’s degree or equivalent required, Business Administration, Accounting, or Finance preferred.
  • Work experience in accounting or bookkeeping is preferred.
  • Non-profit experience preferred.
  • CPA preferred.
  • Working knowledge in MS Office, accounting software, and general office technology.
  • Experience with ParishSoft, PayChex, Parish Data System, Vanco applications a plus.
  • Ability to collaborate as part of a team.


S:  Skills

  • Ability to sense when expenses are unreasonable and question them in diplomatic and appropriate ways.
  • Professional working attitude and collaborative approach with positive attitude.
  • Strong verbal and written communications skills.
  • Proficient with computers, and able to rapidly learn new systems.
  • Able to manage competing priorities and demands on your time.


A:  Abilities

  • Ability to pray with other staff members.
  • Attention to detail.
  • Ability to multitask, prioritize, and organize and switch between multiple active projects.
  • Ability to maintain confidentiality.
  • Exhibit patience, flexibility, and dependability.
  • Ability to work with and without direct supervision.
  • Active participant in the Catholic Church preferred.


ADA Physical Requirements:

  • This role functions in an office environment and uses standard office equipment.
  • The employee is regularly required to sit, stand, walk, talk and hear.
  • The employee is frequently required to sit for extended periods; use hands; reach with hands and arms.
  • Close vision required for paperwork and computer.
  • Able to utilize a computer keyboard, monitor, and telephone.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Nature of Supervision Received:

This position requires moderate supervision, but works largely independently within the established procedures for the maintenance of our office efficiency and visitor and staff experience.  Changes in those procedures should be agreed upon with the Supervisor as they may impact large numbers of parishioners.


Judgment Exercised/Decisions Made:

The Employee is expected to take initiative and make decisions based on the mission and vision of the parish and/or school and direction from the supervisor and/or Pastor.  This includes behaving in a way consistent with our Parish Mission and Catholic values.  This role has an element of expense control and stewardship.


Parish Employee Handbook:

Further requirements and responsibilities are provided in the employee handbook that speak to the moral, ethical and general responsibilities of employees.


Note: The purpose of this document is to describe the general nature and level of work performed by personnel so classified; it is not intended to serve as an inclusive list of all responsibilities associated with this position.

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